Help Center / Content orchestration / Cross-space references / Cross-space references in Rich Text fields: embedded inline entries

Cross-space references in Rich Text fields: embedded inline entries

You can use Cross-space references in Rich text fields to link to entries from different spaces in your organization. The linked (referenced) entry is embedded from another space as an inline element into the rich text, which allows you to reuse content and ensure consistency. 

Important: 

You can only reference entries from spaces that are enabled for orchestration. For more information, see Enable spaces for orchestration. 

You can only reference entries that are allowed to be referenced.

How to allow an entry to reference other inline entries

  1. Log in to the Contentful web app.

  2. Navigate to the “Content model” tab, and select the content type you want to allow to link to other entries in your rich text.

    Cross-space Select content type

  3. On the rich text field you want to allow to reference other entries, click Edit. The field editor is displayed.

    Cross-space references in Rich Text Field editor

  4. In the “Settings” section, under “Allow embedded entries and assets”, select the Inline Entry (different space) option.

    NOTE: To limit access only to specific content types, a validation error occurs.

  5. In the “Validation” section, under “Embedded inline entry (different space)”, select the space from where you want to reference the content type(s).

    Cross-space references in Rich Text Select space for Inline entry (different space)

    NOTE: When selecting the space, the environment is automatically preselected.

  6. If you want to pick a different environment, select it from the drop-down menu.

    Cross-space references in Rich Text select env

    NOTE: The "Select environment" drop-down menu is active only if you have at least two environments available. Otherwise, it becomes inactive and defaults to the one environment available (master).

  7. Select the content type(s) you want to reference.

    Cross-space references in Rich Text Select content type

  8. Click Confirm. The content type is displayed.

    Cross-space references in Rich Text Click Confirm

  9. Click Save to apply your changes.

How to reference inline entries from another space

To reference inline entries from another space in your Rich text field:

  1. Log in to the Contentful web app.

  2. Navigate to the “Content” tab and select the entry where you want to include the reference. The entry editor is displayed.

    Cross-space references in Rich text Inline entry editor

  3. Click the + Embed drop-down and select Inline Entry (different space). The “Add existing entry” window is displayed.

    Cross-space references in Rich Text Inline entry editor

  4. Select the space and environment from which you want to link entries, and the entry you want to include.

    Cross-space references in Rich Text Select environment



    Your entry is added as an inline element.

    Cross-space references in Rich Text Final result