Help Center / Content orchestration / Cross-space references / Cross-space references in Rich text fields: embedded block entries

Cross-space references in Rich text fields: embedded block entries

You can use Cross-space references in Rich text fields to link to entries from different spaces in your organization. The linked (referenced) entry is embedded from another space as a block element into the rich text, which allows you to reuse content and ensure consistency. 

Important: 

You can only reference entries from spaces that are enabled for orchestration. For more information, see Enable spaces for orchestration. 

You can only reference entries that are allowed to be referenced.

How to allow an entry to reference block entries

To allow an entry to reference other entries:

  1. Log in to the Contentful web app.

  2. Navigate to the “Content model” tab, and select the content type you want to allow to link to other entries in your rich text.

    Cross-space Select content type

  3. On the rich text field you want to allow to reference other entries, click Edit. The field editor is displayed.

    X-space Field editor

  4. In the “Settings” section, under “Allow embedded entries and assets”, select the Entry (different space) option.

    X-space Validation error

    NOTE: To limit access only to specific content types, a validation error occurs.

  5. In the “Validation” section, under “Embedded block entry (different space)”, select the space from where you want to reference the content type(s).

    X-space Select space

    NOTE: When selecting the space, the environment is automatically preselected.

  6. If you want to pick a different environment, select it from the drop-down menu.

    X-space in rich text Select environment

    NOTE: The "Select environment" drop-down menu is active only if you have at least two environments available. Otherwise, it becomes inactive and defaults to the one environment available (master).

  7. Select the content type(s) you want to reference.

    X-space references Select content type(s)

  8. Click Confirm. The content type is displayed. 

    X-space references Click Confirm.

  9. Click Save to apply your changes.

How to reference entries from another space 

To reference entries from another space in your Rich text field:

  1. Log in to the Contentful web app.

  2. Navigate to the “Content” tab and select the entry where you want to include the reference. The entry editor is displayed.

    X-space references Entry editor

  3. Click the + Embed drop-down and select Entry (different space). The “Add existing entry” window is displayed.

    X-space references Entry (different space)

  4. Select the space and environment from which you want to link entries, and the entry you want to include.

    Add existing entries with the extended environment support

    Your entry is added as a block element. 

    X-space references Added block entry

NOTE: You can also copy and paste cross-space entry blocks from any other space in your organization. Make sure the copied entries are allowed in the content type before you publish the updates.